As of May 25, 2018, in accordance with the provisions of the Organic Law and the General Regulation-EU-2016/679 of the Parliament and the Council of Europe for the Protection of Personal Data, (hereinafter referred to as “General Regulation”) shall be applied by all states of the European Union. This General Regulation aims to create a unitary and uniform legal frame on the European Union territory which should not require further national implementation measures.
Responsible for operating the website www.maraton-cluj.ro and owner of the website, in agreement with the General Regulation is CLUBUL SPORTIV RUNNERS CLUB ASSOCIATION, located in Cluj-Napoca, 42 Plopilor street, apt. 26, CIF 26485783, current RON bank account RO51BACX0000000909882000 opened at Unicredit Tiriac Bank, legally represented by MORAR RADU HORAŢIU.
This webpage is addressed exclusively to users over the age of 18.
In order to comply with the specifications of the General Regulation, and taking into consideration the fact that the protection of your data represents a major and constant concern for us, we have drafted the present document, which sets forth the personal data categories which we collect, the aim and reason for data processing, the duration of the processing, the data storage location and potential recipients as well as your user rights specifically implemented to ensure the protection of personal data.
In accordance with the provisions of the General Regulation-EU-2016/679 of the Parliament and the Council of Europe for the Protection of Personal Data, CLUBUL SPORTIV RUNNERS ASSOCIATION is required to administrate the personal data provided to us in conditions of safety and only for the purposes specified below.
”personal data” any information regarding an identified or identifiable natural person (“user”); an identifiable natural person is a person who can be identified, directly or indirectly, in particular by referring to an identification element, such as a name, an identification number, localization data, an online identifier or to one or more specific elements, related to physical, physiological, genetic, psychological, economic, cultural or social identity.
„processing” refers to any operation or set of operations performed to personal data or sets of personal data, with or without automated means, such as collecting, registering, organizing, structuring, storing, adapting or modifying, extracting, consulting, using, disclosing by transmission, dissemination or rendering available by any other means, aligning or combining, restricting, erasing or destroying;
The “operator” refers to a natural or legal person, public authority or any other body which, individually or in combination with other bodies sets the purposes and the means of personal data processing; when the purposes and means of processing are set forth within European Union law or national law, the operator or the specific criteria for their designation can be stipulated in the European Union law or national law;
The “person empowered” refers to the natural or legal person, the public authority, the agency or any other body which processes personal data on behalf of the operator;
The “recipient” refers to any natural or legal person, of either private or public law, including public authorities, institutions and their territorial structures, to which data is disclosed, regardless if they act in capacity of third party or not; public authorities to which data will be communicated within the special context of an inquiry shall not be considered recipients;
We assure you that your personal data are processed in a legal, fair and transparent manner, for the sole purpose of fulfilling the explicit purposes brought to your attention.
CLUBUL SPORTIV RUNNERS CLUB ASSOCIATION, in capacity of operator, processes data in such a way that the proper safety of personal data is observed, including the protection against unauthorized or illegal processing, loss, destruction or accidental damage, by resorting to appropriate technical or organizational measures.
- Processing your personal data. Purpose. Reason. Duration.
We collect from you only the personal data which is required in order to be able to provide the possibility to use our website and to present the services which CLUBUL SPORTIV RUNNERS CLUB ASSOCIATION makes available to customers and in order to be able to keep you updated with our products, services and offers (direct marketing), in observance of legal regulations and consequent to your consent.
We generally process the following type of personal data:
- Name and surname
- Category / Gender
- Date of birth
- Telephone number
- Banking information: account number and bank
- Your image: photo and video
- Race number (BIB), race time and place in the results.
Each data category shall be collected for clear, explicit and legitimate purposes and shall not be processed subsequently in a manner considered incompatible with these purposes The data processing duration shall not exceed the necessary duration for fulfilling the required purposes.
In order to ensure the principle of transparency while processing your personal data, we shall hereby describe the modality of data processing, the purposes and the legal frame of the personal data processing activities.
FILLING IN THE REGISTRATION FORM
In order to register at the sport events organized by RUNNERS CLUB you must fill in the specific registration form for the desired race category.
Upon completion of the registration form, the following data is collected from you: your name, surname, category, age, telephone number and e-mail, city and IP.
This personal data is required to validate and to secure your registration at the chosen event. The purpose for data processing is the contractual relationship between parties established by the Rules of the Competition. If you refuse data processing, RUNNERS CLUB shall not be able to validate and secure your registration at the desired event. Also, in order to issue the proofs of payment for the registration fee, we collect the following banking information: account number and the bank.
If you choose to make the payment online, your online payment data shall not be accessible and shall not be stored by RUNNERS CLUB, but only by the supplier of electronic payments or by any other entity authorized to deliver services for storing the card details used to make the online payment. The only payment-related data which shall be stored concerns the date of the initiation and completion of the transaction as well as the status of the payment.
If the payment is not done online, RUNNERS CLUB will retain only the account number and the bank, information required for issuing the invoice. In compliance with the legal obligations imposed by tax laws, your personal data needed to issue the payment documents shall be supplied to our contractual partners supplying IT and accounting services and shall be used to fill the fiscal declarations and accounting statements at tax authorities.
Your personal data will be kept for the whole duration of the contractual relationship as well as for 3 years upon your registration at the event, except for the data which shall be stored for various amounts of time, according to the present Policy.
In order to be able to offer you our prompt and complete services, your personal data shall be transmitted to our internal departments with data processing attributions (marketing, accounting, IT, etc.) as well as to our carefully selected trusted contractual partners:
- the supplier of external server data storage services, located in Romania;
- the supplier of accounting services
- the supplier of communications and e-mail correspondence
- the suppliers of online payment processing.
Your personal data processed while filling in the registration form is not subject to a decision based exclusively on automatic processing, including the creation of profiles, and shall not be subject of a transfer to a third country or international organization.
EVENTS. MEDIA SECTION.
In order to reach the purpose for which RUNNERS CLUB was created and provide a thorough presentation of the events which we organize, the services we make available as well as the atmosphere created during these events, our website: www.maraton-cluj.ro contains pictures made during the past events in the media section.
By filling in and sending the registration form you consent to your image being processed in photo and video formats. After the event, the photos are published on our website – the Media section.
Also, the pictures and the videos made during the organization of the events shall be published on our Facebook page Wizz Air Cluj-Napoca Marathon, on Instagram, YouTube and Vimeo. The photographs will be stored on the website and the other accounts for a duration of 10 years.
Also, the pictures and videos made during the organization of the events shall be used for purposes of promoting the event, as pictures, posters, movies interviews, for free and in an uncensored manner.
The pictures and the audio/video recordings are owned exclusively by RUNNERS CLUB. RUNNERS CLUB has the right to use them in any manner; you as a „user” are entitled to exercise your rights according to the General Regulation and the present Policy.
Also, in order to be able to monitor and visualize the results of the race in which you participated in real time, we display your name and surname, race number, your race time, age group and place in the overall results on our website in the Results section
The grounds for processing this personal data is the legitimate interest of RUNNERS CLUB, as the only way which allows us to operate and provide information regarding our activities and present their results. Without this proof it is impossible for us to provide a full description of our events, due to their complexity and diversity.
The pictures and the videos which RUNNERS CLUB processes are taken by our authorized carefully selected photographers, or by photographers who are in a contractual relation with RUNNERS CLUB.
Your pictures will also be available via the Pic2Go.com platform. RUNNERS CLUB has no control over the information published on this platform. RUNNERS CLUB does not guarantee the quality of the services offered by the Pic2Go platform and takes no responsibility for the content and accuracy of the information published on it. You have the obligation to access and read the applicable Policies which are available on the platform.
In accordance with its contractual relations, RUNNERS CLUB will supply pictures and videos to the Main Sponsor of the events.
Taking into consideration the large number of photos taken, if you do not agree to have your photos published on the website www.maraton-cluj.ro or on the social media networks or if pictures are currently displayed on the website or social media networks and you refuse to have them public anymore, please let us know via a request sent to the following e-mail: firstname.lastname@example.org indicating the pictures you want deleted and we shall promptly respond to your request.
NEWSLETTER – DIRECT MARKETING
Subscribing and unsubscribing from RUNNERS CLUB newsletter is free of charge and voluntary, and is done exclusively based on your consent. The newsletter is a means for periodic, exclusively electronic (e-mail, SMS) information regarding RUNNERS CLUB events, promotions, etc. taking place within a certain period of time, without any commitment from RUNNERS CLUB as to the information included.
In order to provide the marketing services, we collect your e-mail, telephone number, name, surname. This data will be used exclusively to keep you updated about our events. The basis for processing the personal data represents your consent, the duration of the processing being the whole duration of your consent.
The consent may be withdrawn at any time via an e-mail sent at the e-mail email@example.com or by accessing the unsubscribe link in the e-mail received from us and will therefore stop the processing. Withdrawal of the consent will not affect the legality of prior previous processing.
Your personal data shall not be transferred to any other operator or empowered entity and will not be supplied to a third country or international organization.
The use of the cookie type of mechanism represents an advantage for visitors, allowing the memorizing of certain navigation options in the website such as the language the website displays, the type of filters applicable while displaying certain pages, memorizing the username and the password for a quick access to the content of the website. Unaccepting any cookie does not mean that the user will be refused the access to navigate the website or the reading of its content.
By the use of the cookies, the website owners can monitor and segment the interest of the users for certain areas or applications of the website, facilitatinga better navigation experience, introducing a relevant content for the user, etc.
In addition to personal data, our systems automatically collect a series of anonimous information which helps us to better understand how the website is used and how we can improve our services. These data include, but are not limited to the IP address of the computer used for accessing the website, the operating system used, the navigation software used and the time spent on the website.
RUNNERS CLUB does not have access and cannot control the Cookies set by other websites. You are required to access and to read the applicable Policies available on these websites. Cookies set by Google Analytics are used for statistical purposes and those set by Facebook are used for statistical and marketing purposes if you have given your prior consent.
These cookies cannot be used for personal identification.
Our website can also be accessed in the absence of cookies.
If you do not want us to recognize your computer, you can prevent the storage of cookies on your hard disk by deactivating cookie storage in your browser. If you do not want information collected by using Cookies, many browsers offer a simple process which allows you to reject or to accept the characteristics / the functions of Cookies.
However, we ask you to remember that Cookies might be necessary for the supply of certain facilities of our online services.
This site contains links to other sites (Facebook pixel). CLUBUL SPORTIV RUNNERS CLUB ASSOCIATION is not responsible for the confidentiality policy practised by them. We recommend prior consultation of legal terms and of other information on the collection of personal information. The regulations outlined in this text solely apply to information collected on this site.
When accessing a web page containing plugins, your browser establishes a direct connection with the servers of the respective providers. The content of the plug-in will be forwarded by the specific provider directly to your browser and will be integrated into the web page. By integrating the plug-in, the provider receives the information that your browser has accessed our web page. This happens regardless of whether you have a profile on that social network or if you have just logged in. If you are logged in to a specific social network, it can assign the visit to our webpage to your profile on that social network. If you interact with plugins, for example by pushing the „Like” button on Facebook or making a comment, the corresponding information will be sent directly to the provider and stored there.
Information on the purpose and volume of data collection, processing and subsequent use of personal data by that provider, and your rights and setting capabilities for the protection of your privacy, can be found in the provider’s data protection guidelines.
We use Google Analytics, a web analytics service provided by Google, Inc. („Google”) http://www.google.com/analytics/ to analyze the use of pages, the interaction with visitors’ pages and browsing options on the site, and anonymize the analyzed features.
Google Analytics is not used to identify you.
Google Analytics uses the so-called „Cookies”. The information regarding your use of this webpage obtained via cookies will usually be transmitted to a Google-owned server in the US and stored there. By IP anonymization enabled on this web page („Anonymous IP”), your IP address is abbreviated first by Google within the European Union Member States or other countries which are signatories of the European Economic Area Agreement (so-called IP masking ). Only in exceptional cases is the full IP address transmitted to a Google-owned server in the US and abbreviated there before further processing. Google will use this information on behalf of the operator of this web site to analyze the use of your webpage, to issue reports on the activities of the web pages, and to provide additional services related to the use of web pages and the use of the Internet to .maraton- cuj.ro. Google will not combine the IP address which your browser sends to Google Analytics with other data.
- Personal data security
The security of your personal data is a priority for us. We ensure that any data processing is done in accordance with the principles guaranteed by the Regulation and processed in a way which ensures the adequate security of personal data, including protection against unauthorized or unlawful processing and against loss, destruction or accidental damage, by taking appropriate technical or organizational measures, by implementing appropriate internal data protection policies.
This website adopts all the security measures necessary to protect the personal information of our users. Upon completing our personal information on our site, the information will be protected both offline and online. CLUBUL SPORTIV RUNNERS ASSOCIATION uses security methods and technologies, together with policies applied to employees and working procedures to protect personal data collected in accordance with the legal provisions in force.
- Your user rights
Regulation 679/2016 ensures the protection of the fundamental rights and freedoms of individuals, and in particular their right to the protection of personal data.
As far as your personal data is concerned, you have the right to request the exercise of any of the following rights in order to guarantee the protection of your personal data:
– the right to have access to your data: You may request information regarding the categories of personal data to be processed, the purpose of the processing, the recipients to whom it has been or will be communicated, the period for which it is expected to be stored or, if this is not possible, the criteria used to establish that period; the existence of an automated decisional process including the creation of profiles;
– the right to request data rectification: If there are errors about the processed data, you can request correction or completion. The undersigned will notify the rectification of each recipient to whom the data was transmitted, unless this proves impossible or involves disproportionate efforts;
– the right to request restriction of data processing: You have the right to request data processing restrictions in the following situations: if you have questioned the accuracy of the data for a period which allows us to verify the accuracy of the data; if the processing is illegal, and you are opposed to deleting your personal data, asking for restrictions on their use instead; if we no longer require personal data for processing, but you request them to identify, exercise or defend a right in court; if you opposed the processing for the length of time required to verify that the legitimate rights of the operator prevail over your rights.
– the right to request data deletion: You may request the deletion of the processed data if the data is no longer necessary for the purposes for which it was collected or processed, if you have withdrawn your consent and there is no other legal basis for the processing; if you oppose your processing and there are no legitimate reasons to prevail in terms of processing; if personal data has been processed illegally; if personal data must be deleted for compliance with a legal obligation; if personal data was collected in connection with the provision of information society services.
– the right to request data transfer (for data portability): You may request the transfer of your data to another operator if the processing is based on your consent and the processing is automatic
– the right to oppose processing: You have the right to refuse the processing of your data for direct marketing at any time, including the creation of profiles, in which case your data will be deleted.
– the right to refuse to be the object of automated decisions based solely on automatic processing, including profiling.
All these rights may be exercised by a simple request addressed to S.C. CLUB SPORTIV RUNNERS CLUB ASSOCIATION, in capacity of operator, at our office or at the e-mail address firstname.lastname@example.org.
If you consider that your rights have been violated, you may address a complaint to the National Supervisory Authority for Personal Data Processing.
- Contact information
The present Policy is supplemented with the Competition Regulation which can be accessed on our Info Race section. Any changes to the terms of this policy shall be communicated to users by email so that they are permanently informed with regard to the information we collect, how it is used and under what circumstances. Users may or may not agree with the use of information for other purposes. We will use the information in accordance with the policy under which the information was collected.
Your present information is limited to our web site and does not apply to third-party web sites which can be accessed through this web site. We have no influence on data processing by these third party operators and we do not assume any responsibility or liability with respect to these web pages.
ASOCIAŢIA CLUBUL SPORTIV RUNNERS CLUB
President MORAR RADU HORAȚIU